OMNITRACKER Document Management

Optimaliseer uw processen, door de documentgebaseerde kennis binnen de gehele organisatie centraal beschikbaar te maken. Efficiënt kennisbeheer speelt een steeds grotere rol binnen ondernemingen. Om soepele processen te garanderen, moet u documenten efficiënt beheren en ter beschikking stellen. Met OMNITRACKER Document Management kunt u documenten procesgecontroleerd plannen, creëren, controleren, vrijgeven en publiceren.

Your advantages with the document management tool

Benefits at a glance

Document management
Document provision
Process optimization
Business process platform

A company’s knowledge is constantly changing and is distributed across numerous documents. A company must ensure that all employees always have access to correct and up-to-date information. The basis for the reliable provision of information is a centrally maintained document management system.

Efficient document management

Store documents centrally and find them quickly
Plan, create, review, release and publish documents
Organize documents clearly in directories
Integration with other OMNITRACKER applications

Simple administration and provision

Version management of documents
Mirroring of documents to external file systems (e.g. for integration into websites)
Powerful search and filter options
Color coding of document states
Publication of documents on the intranet through optional integration with Microsoft SharePoint^®.

Process optimization

Role-based permissions (read, author or reviewer rights)
Easily customizable workflows
Automated email notifications (e.g., request for review)
Subscription features for notifications of new and updated documents

Mature platform technology

Easily customizable and extensible with additional processes
Full integration with other OMNITRACKER applications
Powerful interfaces
Integration of external development and test systems

Efficiently manage shared documents and files in any format.

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The functions of OMNITRACKER document management software

With OMNITRACKER Document Management, you can manage your documents company-wide, regardless of location, in one central point. The application is intuitive to use and an effective tool for the successful creation, management and publication of documents. The document delivery process can be individually extended and customized. You can use the OMNITRACKER business process platform for all business processes and avoid unnecessary maintenance efforts.

Thought-out authorization concept

The role-based authorization concept protects against unauthorized access and controls the creation and release process. You can define authorizations for different roles at document type level. This protects information from unauthorized access and unnecessary distribution.

Easy deployment

With OMNITRACKER Document Management, you can provide documents in different ways.

Direct access to documents via the OMNITRACKER client
Mirror shared documents to a file system
Automatically make shared documents available on your website or intranet through optional integration with Microsoft SharePoint®.

If you also want to share documents publicly, you can choose a different file format for the public version, such as PDF. Document subscriptions allow users to be automatically notified of new and changed documents via email. This ensures that no one is working with outdated documents and that company-wide knowledge sharing functions smoothly.

Document versioning

Old document versions are automatically stored, so you can quickly access previous versions of a document at any time. If a document is no longer to be used, you can archive it within OMNITRACKER Document Management. The document then remains accessible for administration with all versions, but is no longer available for other user roles or in mirrored file systems.